ECT Privacy Policy

A full copy of this Privacy Notice and the Privacy and Cookies Policy can be found in resources/Privacy Policy

At Essex Appropriate Body, we are committed to safeguarding and preserving the privacy of our service users. This Policy explains what happens to any personal data that you provide to us, or that we collect from you, as part of the service of providing Induction for ECT and related CPD. We do update this Policy from time to time so please do review this Policy regularly.

The following is applicable to Early Career Teachers.

What is the service being provided? Induction for Early Career Teachers

What personal data do we need from you? • ECT Manager and related ECT Induction activity In order to access information and materials related to your involvement in the ECT induction programme we will request your name, date of birth, address, email, telephone number/s, national insurance number, teacher reference number, teacher training provider and QTS award. • Other Activity We may also request personal data from you at other times such as if you make an enquiry about registering with Essex AB for ECT Induction. At this time we may ask you for your name, email address and telephone number.

What ‘special types’ of personal data do we need from you? None

Who will be using your personal data? • Who is the Data Controller? Essex County Council • Who is the Data Controller’s Data Protection Officer? Paul Turner • Are there any Data Processors? Yes, Evolution (ECT Manager)

What will it be used for and what gives us the right to ask for it and use it? • ECT It is necessary for a contract between you and Essex AB and you and your employing school and also for the purpose of safeguarding.

If we cannot use your personal data we will not be able to register you for ECT Induction

• Communications Communications as requested by customers, including marketing our services, informing customers of changes to services and the general operation of service.

If we cannot use your data we will not be able to provide you with updates, inform you of other relevant services, and this may reduce the service we are able to provide to you.

Our legal basis for using your personal data is under our legitimate interests (if you do not have a contract with us), and under a contract (where you do have a contract with us).

Our legitimate interests are for direct marketing purposes allowing us to provide communications to customers about existing and new products and services for the purposes of continued business growth, and to meet your business needs.

Who else might we share your data with? For the purpose of the ECT Induction programme we may share your personal data with Essex AB Partnership schools and Associate Tutors. It is also necessary for us to share your personal data with the DfE for the purpose of registering you on an Induction programme and for the recommendation of completion. We may also need to share your personal information with other ECT Appropriate Bodies for Induction, if you change AB during your induction period.

We will not disclose your personal information to any other party other than • where it is required by our partners in order for you to participate in the the ECT Induction programme. • where you have consented to receive updates about our partners or third parties • where we are legally required by law to disclose your personal information

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? No

How long will we keep your personal data? • ECT Programme We are required to keep your personal data for a minimum of 6 years to satisfy DfE and Essex CC requirements • Marketing Communications If you would like your data removed from our databases for the purposes of sales and marketing, you can inform us in writing or by email or by updating your preferences on ECT Manager. Once your request has been received, you will be unsubscribed within one week of the request. The option to opt-out of these communications only applies to marketing/promotional communications and does not pertain to necessary communication related to the delivery of the ECT Induction programme.

Our use of your data under a contract will be subject to the following legal rights:

• Your Right to be Informed • Your Right to Access your personal data • Your Right for us to Rectify your personal data • Your Right to Restrict our processing of your personal data

Our use of your data under our legitimate interests will be subject to the following legal rights:

• Your Right to be Informed • Your Right to Access your personal data • Your Right for us to Rectify your personal data • Your Right to have your personal data Erased • Your Right to Restrict our processing of your personal data • Your Right to Object to how we use your personal data

Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2018 The General Data Protection Regulation 2016

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

Postal Address Data Protection Officer, Information Governance Team, Essex County Council, County Hall, Market Road, Chelmsford, Essex, CM11QH Email

Phone Number 0333 013 9824

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF Online Form

Phone Number 0303 123 1113